GHS Band Parents Meeting Minutes 8-26-2008
AGENDA ITEM	DISCUSSION	RECOMMENDATIONS/ACTIONS	RESPONSIBLE
I.  CALL TO ORDER/	The Band Parents meeting was called to	Quorum present.	Rhonda Brady
ATTENDANCE	order by President Rhonda Brady at 7:06PM.
	Attendance was recorded via sign-in sheets.
II.  Election of Officers	Carole Buebe was presented as the Vice	There were no nominations  from the	Rhonda Brady
	President nominee.  Julie Nelson was	floor.  Upon motion being duly made
	presented as the Treasurer nominee.	and seconded, the motion carried.
III.  Miinutes	The minutes of the July 29, 2008 Band	There were no additions or corrections	Doris K. Kowalski
	Parent Orientation Meeting were distributed.	to the minutes.  Upon motion being
		duly made and seconded, the motion
		carried.
IV.  Treasurer Report	The Band Parents Treasurer Reports of	No questions were posed of the Trea-	Julie Nelson
	6/30/08 and 8/26/08 were distributed.	surer regarding the reports.  The
		reports will be filed for audit.
Bills presented	Ann Seibert- $185.82:  Flag Materials	Upon motion being duly made and	Julie Nelson
	Nancy Reed -$189.84: Equipment	seconded, the motion passed to pay
		the bills as presented.
V.  Director's Report	Mr. Bredemeier reviewed the following:		Mr. Bredemeier
	1.  First football game August 29, 2008	Call times were announced.
	2.  Labor Day Parade	Meet at 9:15AM in full uniform at
		chamber and East Main Streets.
	3.  Sectionals were reviewed	See Band Calendar, email, or Website
		for specific days and times.
	4.  Memory Test grading was reviewed.	Sticker system awards 3 stickers for
	Mr. Bredemeier explained the sticker system	passed plus, 2 for passed, 1 for not
	to parents attending.	passed , and 0 for not taken.
	5.  Shoes and gloves	Please have your student try on their
		shoes to assure fit.  We ordered from
		a different company this year.
	6. T-shirts have been ordered.	To date, have not arrived.
	7. Communications with parents and students.  Emails will be sent on a weekly basis
		if you have provided an email address.
		Refer also to the Website ---
		ghsbandboosters.info
	Ms. Shadensack reviewed the following:		Ms. Shadensack
	1.  Calendar of conflicts with sports	Ms. Shadensack is waiting for the final
		approval of the calendar from the
		coaches.
	2.  Attendance	Ms. Shadensack reinforced that
		parents are to call in an absence
		one hour prior to a performance using
		the following phone number:
		368-9007.
VI.  President's Report	Rhonda Brady thanked all parents attending		Rhonda Brady
	for their support of the Band Parents and the
	Band Program and related that she is excited
	about the upcoming year!
VII.  Ad Hoc Financial Oversight	Carole Buebe, chair of the Financial Over-	the Executive Board adopted the	Carole Buebe
Committee	sight Committee, presented the recommenda-	recommendations of the committee	Executive Board
	tions prepared by the committee.	and will follow the actions suggested.
	The recommendations fell into two primary	See attached report of the Financial
	categories namely, general oversight of	Oversight committee.
	Band Parents finances and Security of funds
	and fundraising.
VIII. Committee Reports
Communications	Communications will send out emails.	All parents are to complete the	Cynthia Kitchen
		Parent Resource form or send info to:
		marchingstreaks@gmail.com
	Webmaster	All are encouraged to send email and	Cory Silber
		name corrections to be included.
	Historian	Send pictures please!  There are 4-5	Debbie McKillip
		DVD's left from last year for purchase.
	Publicity	No report.	Lori Haslem
	Trip Coordinator (2012)	No report.	Cory and Deb Silber
Marching Season	Uniforms	Uniform assignments and fittings are	Ann Schumaker
		complete.  Need help with Gold/gaunt-	Carolyn Pierson
		lets/feathers at FB game Friday. Any
		student needing help with washing of
		the uniform due to well water, etc., let
		Ann know.
	Equipment		Nancy Reed
	Nancy shared the following equipment	Nancy requested assistance at FB
	activities:  addition of steel stairs for Mr. B.,	games.  Please wear a Black or
	new wheels on the chimes, sousaphone	Marching Streaks shirt.
	racks in the shed, Econo foods donated 13-14
	coolers which have been stenciled with GHS	Nancy thanked Mark Stanley, Larry
	Band/Marching Streaks, a new tympani cart.	Brady and Econo Foods for their gifts
		of time, labor, and equipment.
	We purchased 8 tables from Econo Foods
	for $30.00.  These needed minor repairs.	Karmark is donating the use of a truck
	Need 22-23 blankets (like those used by	for all football games.  Thank you!
	moving companies) for use in the Charter
	Buses to cover and protect percussion/drums.
	Need tablecoths for lunch at U of I.	Donations requested/needed.
	Bleacher covers at football games.	Volunteer needed.	Ron Sevigny
	Flags		Ann Seibert
	Pre-game flags are being replaced this year.
	New flags will be black with a silver streak.
	Flags featured in the fieldshow will be a
	green flag representing the Earth and a
	large flag.
	Chaperones		Julie Mackert
	Will have four buses per competition.	Need 12 Chaperones minimum for	Todd Schumaker
	Will need three Chaperones per bus.	each competition.
	Senior Night
	Will be October 24, 2008	Ann Seibert will make sashes for	Ann Seibert
	Need sashes and flowers.	Seniors.
	Will investigate where flowers can be purchased.		Rhonda Brady
	U of I Tailgate		Linda Mowrer
	Discussed lunch arrangements and date	Bids will be requested for the U of I	Brenda Marshall
	needed for Reservations.	tailgate lunch.  Previous years - $5.00
	Band Lock-In		Rhonda Brady
	124 students were "locked-in" at Northgate.	Band Parents organnization paid for
	The entire $12.00 fee went to Northgate this	the pizza and the breakfast.
	year.
Ways and Means	Recommendation made that the Vice Pres-	Upon motion being duly made and	Carole Buebe
	ident of the organization be the Chair of the	seonded, the motion carried.
	Ways and Means committee.
	Balloon Days	Need Chairperson for next year.	Todd Schumaker
	Band Trailer Advertising	No report.	Ron Custer
	Bottled Water		Cory and Deb Silber
	Have 40 cases on hand.  Can we sell at	Administration will be questioned if	Rhonda Brady
	Concerts?	this is a possibility.
	Car Wash		Chuck Bankes
	We were only able to use one site this year;	Investigate possibility of Advance Auto
	weather also played a part in decreased	Parts as a second location.
	income.  Made about $400.00
	Cheesecake Sales	Need chairperson; usually do in Fall.
	Cookie dough	Need chairperson; usually do in Feb.
	Duck Races	Not doing this year.	Donna Slaton
	Fannie May Sales	Students sell; usually do in November.	Donna Slaton
			Cheryl Johnson
	Fine Arts Calendar
	Lively discussion ensued regarding the	A committee was formed to review	Kim Sevigny
	feasibility of completing the calendar for this	the feasibility.	Connie Oakley
	academic year.		Amy Smith
			John Oakley
	Gift Wrap
	Booth will be at the mall beginniing at	Sign-up sheets will be circulated	Carole Buebe
	Thanksgiving till Christmas.	at future meetings.	Mary Gehring
	Patron Sales		Marsha Johnson
	Organizing this fudraiser; more to follow.
	Restaurant Benefit Nights		Linda Mowrer
	A schedule will be set for our next meeitng.
	Spirit Wear		Brenda Sugden
	Spirit Wear will be sold during the first	A list of items and prices will be for-	Leanne Scherpe
	quarter of every Home football game.	warded for inclusion on the Website.
	Seminary Street Days		No Chairperson needed.
	Band Parents will not be eligible until 2009 or 2010.
Jazz	Jazz Showcase	No report.	Sarah and John Shelly
	Big Band Dip		Shaela Duckwiler
	Will need a Co-chairperson.
Awards	Banquet		Kathi Myers
	The chairpersons request information from	Information to be obtained.	Alana Pelton
	last year's Banquet committee.
IX.  Old Business	The was no Old Business to discuss.	None
X.  New Business	Rhonda Brady announced that we have
	Cookbooks previously authored by the
	Band to sell for $5.00 each.
	The Band Parents discussed the potential	Upon motion being duly made and
	purchase of a used ice machine from Econo	seconded, the motion to allocate
	foods.  Location of where the machine would	$3000.00 for the purchase of an ice
	be kept was discussed with two options:	machine passed.  The purchase of a	John Oakley
	in the basement near current storage and	refurbished ice machine from a restau-
	in the cafeteria.  Band parents would buy the	rant supply business will be explored
	machine, donate to the school.  We would	prior to any purchase.
	have first choice for use of ice at football
	games, parades, competitions, practices.
XI.  Adjournment	With no further business to discuss, the		Rhonda Brady
	meeting was adjourned at 8:22PM.
		Respectfully Submitted,
		Doris K. Kowalski, Secretary