GHS Band Parents Meeting Minutes 9-8-09
AGENDA ITEM	DISCUSSION	RECOMMENDATIONS/ACTIONS	RESPONSIBLE
I.  Call to Order		The meeting was called to order by	Carole Buebe
		President Carole Buebe at 7:05PM.
II.  Presentation of the Minutes		The minutes of the May 12, 2009 and	Doris Kowalski
		August 25, 2009 were approved after
		review of typographical errors by the
		Secretary.
III.  Treasurer's Report	Band Parents reviewed reports ending 9/08/09	The report will be filed for audit.	Julie Nelson
IV.  Director's Report	Mr. Bredemeier thanked all parents who helped		Mr. Bredemeier
	with the last Football game.  Gary Smith will
	be at GHS on Thursday, Spetember 10th to
	work with the Band students during 4th block
	and after school.  Mr. Smith is the previous
	Director of the Marching Illini.  Parents can
	assist the Band Directors by requesting their
	student play their music by memory for their
	parents.  ALL MUSIC MUST BE MEMORIZED.
	Itineraries are available on the piano for Morton
	and Washington competitions.  If students will
	not be returning on the school buses, the
	student must present a note from their parents
	on Friday of the competition week.
	Parents are encouraged to help their students		Ms. Shadensack
	prepare for the Washington competition by
	hydrating and eating after the football game &
	prior to leaving on the buses.  Stuents may
	want to bring a snack due to the schedule.
	For Morton - each student will be responsible
	for their instrument.  All notes are to be sent to
	Ms. Shadensack.  IMEA audition dates were
	announced.
V.  President's Report	President Carole addressed our fundraising		Carole Buebe
	activities and their relationship to our general
	budget as well as the trip.  She summarized
	that the more money we earn, the more money
	we can give to each student (based on earned
	points) for the trip. The Budget was distributed.	Upon motion being made and duly
	Carole reviewed Income and Expenses to	seconded, the 2009-2010 Budget was
	demonstrate examples of why fundraising is	approved.
	so important to our organization and the services
	we provide our Band Program.
	A Laptop computer has been purchased for
	accounting and reporting purposes.
	Band Camp fees not paid to date were dis-	Letters will be going home with students
	cussed.  Delinquent fees = $800.00	with a request for parents to address	Mr. Bredemeier
		payment.  Options are available.
VI.  Committee Reports
COMMUNICATIONS	Communications	If you are not receiviing emails be sure	Joan Smith
		you have submitted the correct address.
	Webmaster	No report.	Cory Silber
	Historian	Send pictures for the Band website.	Debbie McKillip
	Publicity	No report	Lori Haslem
MARCHING SEASON	Chaperones	Eleven chaperones are needed for
		Saturdays competition.	Todd Shumaker
	Equipment	Report after 1st quarter of the game for	Nancy Reed and Dan
		halftime show.  Will need help at compe	Robertson
		tition to unload the truck.  Bleacher
		covers need to be adjusted; do not fit
		bleachers at end of field.
	Flags	One design completed.  Contact Ann	Ann Seibert
		to help with flag sewing.
	Uniforms	Will need help at all parades, FB games,
		and competitions with gold & plumes.	Ann Shumaker &
			Cheryl Johnson
	U of I Tailgate	Tents/canopies still needed.  Also
		need 10 tables.	Brenda Marshall
	Senior Night	Need actual number of Senior students.	Kim Sevigny
		Will explore flowers with streaks/G's.
	Spirit Wear	Color Guard has requested decals.	Kim Sevigny and
		Continue to explore options.	An Lybarger
	Watering Crew	Continue to need help at games and	Cathy Brush and
		competitions.	Melody Bates
WAYS AND MEANS	Balloon Days		Joan Smith/Carole Buebe
	Bottled Water		Cory & Deb Silber
	Car Wash	Completed - No report.	Chuck Bankes &
			Chuck Buebe
	Cheesecake Sales	Co-chair needed.	Alanna Pelton
	Community Coupon Book	Continue to sell - now half-price at	Mr. Bredemeier
		$10.00.
	Fannie Mae	Needs co-chair.	Cheryl Johnson
	Gift Wrap	Co-chair will be Ann Lybarger.	Lori Larsen
		Reviewed chair responsibilities.
		Sign up for shifts will start next month.
	HyVee Coupon Books	Have books remaining; are good until	Brenda Marshall
		July.  Cost is $5.00.
	Patron Sales	We will coordinate this with/around	Doris Kowalski
		our other fundraisers.
	Raffle	Approval gained to hold Raffle.  Parents	Nancy Boyd
		must sell tickets.
	Restaurant Benefit Nights	No report.	Nancy Boyd
	Trailor Ad Sales	No report.	Ron Noble
VII.  Old Business	Mr.  B. reported on the Eligibility rules which	Parents voiced displeasure with these	Mr. Bredemeier and
	are in effect this year for Band students.	rules due to the fact that Band is a	Ms. Shadensack
		graded course, unlike sports which
	Mr. B. and Ms. Shadensack requested	are extracurricular.
	parents to not voice concerns or take action
	at this time.  They continue to work with
	Dr. Chiles and Administration.
VIII.  New Business
	None discussed.
IX.  Adjournment	With no further business to discuss, the meeting adjourned at 8:30PM.		Carole Buebe
		Respectfully Submitted,
		Doris K. Kowalski, Secretary