Band Parents Meeting Minutes 10/14/2008
AGENDA ITEM	DISCUSSION	RECOMMENDATIONS/ACTIONS	RESPONSIBLE
I.  Call to Order/Introductions	The Band Parents Association meeting was	Attendance was recorded via sign-in	Rhonda Brady
	called to order by President Rhonda Brady at	sheets.
	7:02PM.
II. Presentation of the Minutes	Attendees offered clarification of the spelling	Upon motion being duly made and	Doris Kowalski
	of parents names and clarification of commit-	seconded, the motion to approve the
	tee chairs.	minutes with the corrections noted was
		carried.
		Corrected minutes will be sent to Cory	Doris Kowalski
		for posting on the Web site.
III. Treasurer's Report	The Treasurer's report was reviewed by Julie	The report will be filed for audit.	Julie Nelson
	Nelson.
	Balance in Checking 10/14/08 is $2,271.51.
	Balance in Money Market 10/14/08 is
	$33,304.32 for a Total of $35,575.73.
	There are $880.00 unpaid Band Fees to date.	Reminder letters will be sent.	Executive Board
IV. Director's Report	Ms. Shadensack announced that the Jazz	Jazz Band assignments will be posted	Ms. Shadensack
	Band auditions will be November 25th.  Music	the day following auditions.
	will be available on October 27th; help with
	the music is available until November 13th.
	The Jazz Showcase will be held March 26,
	2009 at the Lake Storey Pavilion, 7:00PM.
V.  President's Report	President Rhonda commended all for their		Rhonda Brady
	attendance and continued support of the
	Band program.
	Marching Season is over; Fundraising begins!
VI.  COMMITTEE REPORTS
COMMUNICATIONS	Communications:	Band Parents offered positive feedback	Cynthia Kitchen
		for all the communications this fall.
	Web Master	No report.	Cory Silber
	Historian	Pictures and video are available on the	Debbie McKillip
		web site.
	Publicity	Newspaper response was okay.	Lori Haslem
		Contact Lori when starting a fundraiser
		or announcing an upcoming event.
	Trip Coordinator	No report on trip plans.  Band parents	Cory & Deb Silber
		were reminded that our fundraising	Rhonda Brady
		goal is $12,000.00 each year.to pre-
		pare for the every-four year trip.
		Trip points will be posted on the Website.
MARCHING SEASON	Uniforms	Suggestions were offered for controling	Ann Shumaker and
		mildew of the gaunlets. (Baking soda,	Carolyn Pierson
		kitty litter, silica jel packets)
		Assistance is needed for U of I.
		Students are reminded to clean
		uniform and shoes after game on Friday.
	Equipment	Equipment is ready for U of I.	Nancy Reed and
			Larry Brady
	Flags	All sewing is complete.	Ann Seibert
	Chaperones	Still need 3 chaperones for U of I.  See	Julie Mackert and
		Todd Shumaker to sign up.	Todd Shumaker
	Senior Night	Sashes are complete.	Ann Seibert
	U of I Tailgate	Hy-Vee on Henderson will provide a	Linda Mower and
		brown-bag lunch similar menu to last	Brenda Marshall
		year for $3.99 without a drink.
		Need tents - al least 3. Tents volunteered.
	Band  Lock-in	No report	Rhonda Brady
WAYS AND MEANS	Balloon Days	No report/cancelled	Todd Shumaker
	Band Trailor Advertising	No report	Ron Custer
	Bottled Water	No report	Cory & Deb Silber
	Car Wash	No report/completed for 2008.	Chuck Bankes
	Cheesecake Sales	Only one Cheescake sold during Foot-	JoEllen Eshelman
		ball Game sales.  Orders needed by	Cheryl Johnson
		November 3rd; delivery date Nov. 19th.
		Please follow directions for submitting
		money to Fundraiser Chairpersons.
	Cookie Dough	Exploring Cookiedough Sale to be	Lynn Armstrong
		held first or second week of February.	Alanna Pelton
	Duck Races	No report	Donna Slaton
	Fannie May Sales	Sale wil be held November 6-14th.	Donna Slaton
			Cheryl Johnson
	Fine Arts Calendar	The ads sold last year to sponsor the
		Fine Arts Calendar will be used in the
		Jass Showcase Program.
	Gift Wrap	Sign-up sheets for parents distributed.	Mary Gehring
		Each student will be required to work	Carole Buebe
		2 shifts.  Each shift will have at least
		one Band Parent working.
	Patron Sales	No report	Marsha Johnson
	Restaurant Benefit Nights	Bagging for tips will be the first Satur-	Linda Mowrer
		day in December at both HyVee
		locations.
		Due to low participation by the students,
		it was recommended to schedule this
		fundraising activity after the Marching
		season has concluded.
	Spirit Wear	Prices were reviewed.  Spirit wear is	Brenda Sugden
		considered a service, not a profit	Leanne Scherpe
		center.  Polo price will be increased
		from $17.50 to $20.00.
	Seminary Street Days	No report.  Unable to participate until
		2009 or 2010.
JAZZ	Jazz Showcase	Date announced.  See previous report.	Sarah & John Shelly
	Big Band Dip	No report.	Cathie Brush
			Shaela Duckwiler
AWARDS	Banquet	The Banquet will be held at the	Kathi Myers
		American Legion Hall.	Alanna Pelton
VII. OLD BUSINESS	None
VIII.  DIRECTORS REPORT	Recapped that there are 2 Football Games	Request for underclassmen parents	Mr. Bredemeier
(continued)	and U of I remaining in the Marching Season.	to help with uniforms at final Football
		game and U of I to allow Senior parents
		to be with their Band members.
	Ray Cramer, previously with Indiana Univer-
	sity will visit GHS Band and offer comments.
	Veteran's Day and Holiday Parades	The Band will be split into Silver and
		Gold Pep Bands; see schedule for
		parade assignment.  The Band will
		not perform in either parade if the tem-
		perature is 32 degrees or less.
	Gary Smith, previously Director of the Marching
	Illini and Mike Dimiko, previously director of	Mr. B. commented that these visitors
	Metamora Band will also visit the Band and	to the Band offer enrichment to our
	offer comments.	program; our students are lucky to
		have this experience.
IX.  NEW BUSINESS	2008-2009 Budget was presented with an	The Budget was approved by the	Rhonda Brady
	Income of $43,500.00 and Expenses of	Band Parents after discusssion of the
	$54,025.00.	need to fundraise to ofset the deficit.
X.  Additional Comment	Mr. Bredemeier shared the Fundraising	Band Parents discussed the	Mr. Bredemeier
	idea of a Spaghetti Dinner.  The dinner has	frequency and number of fundraisers
	been successful in his previous school.	as well as our purpose for these.
		No decision made on the new idea.
XI.  ADJOURNMENT		With no further business, the meeting	Rhonda Brady
		adjourned.
		Respectfully submitted,
		Doris K. Kowalski, Secretary