GHS Band Boosters Minutes – November 14, 2006

1. President’s Report: The meeting was called to order and parents were welcomed to the meeting.

2. Secretary’s Report: The band parents were asked to take a moment to review the minutes. The minutes were approved.

3. Treasurer’s Report: As of November 6, 2006, we have $17,229.40 in our checking account and $40,367.19 in our money market account for a total balance of $57,596.59.

4. Director’s Report: Mr. Bredemeier was unable to attend the meeting because he had to attend the Lombard 6^th grade concert. Mr. Klaessy gave the report and mentioned first that some of our students will be going to Augustana College to perform in the IMEA Honor Band Concert. Jazz band and concert bands have started. The silver jazz band needs some trombone and saxophone players, and freshmen are encouraged to participate. Mr. Klaessy said that Mrs. Gonzalez gave approval for us to have our Big Band Dip at GHS, but she said we would need to rent tables and chairs. Evidently about 2 years ago, a table was broken during the Big Band Dip. There is the possibility of IMEA jazz festival here next year. Both Mrs. Gonzalez and Mrs. Dillard have agreed to the idea. Mr. Klaessy is excited about the possibility. We would need a lot of Band Booster support for the concessions that day. Hosting a successful jazz festival means exposing the students to some great teachers we would bring in for that day. We would work with the administration to use the gym and other parts of the school, but Mr. Klaessy said we have fine facilities to host the event. Carol Buebe commented that she did not like the idea of having to rent the tables and chairs for the Big Band Dip. Vicki Tate said she would ask her husband, John, to speak to Mrs. Gonzalez about this issue.

5. Committee Reports

A. Uniforms: Vicki Tate/Laurie Pearson: Vicki said that they are working on the wind symphony dresses now, preparing to distribute uniforms to wind symphony by December 5 for the holiday concert. Laurie will be coming to school during the day to help fit the students. Symphonic band does not need uniforms until after Christmas. They thanked everyone for all their help with uniforms during marching band season.

B. Chaperones – Carolyn Icenogle/Dorene Murfin: Carolyn thanked all the chaperones for their help. She said that John Tate wanted a list of chaperones from Dorene to post trip points.

C. Communication – Stewart Nyi: Stewart mentioned that he sometimes receives questions via email and he forwards them to the appropriate person. He doesn’t monitor the response, so if he has sent you an email question in error, please respond to Stewart so we can help the person can find out the answer. Let him know if you have stopped receiving his emails. With the switch to using gmail, some people have not received the messages. Contact him and he will add your email address to his gmail list. We thanked Stewart for his work in communications and posting the weekly announcements.

D. Publicity – Gayle Stanley: Mark reported for her that we received good publicity at the last two competitions. She will now advertise our gift wrapping fund raiser.

E. Equipment – Mark Stanley: The band trailer is at its new winter home.

F. Flags – Ann Seibert: No report. Kim mentioned that the sashes Ann made for senior night were very nice and thanked her for her work.

G. Big Band Dip – Libby Garrett: No report.

H. Banquet – Sherry Bankes: No report.

I. Spirit Wear – Jamie Carlson. She currently has a good inventory if you want to order anything as a gift for the holiday season.

J. U of I Tailgate – Nancy Reed: She thanked all the helpers. She ordered 199 box lunches and sold an additional 20. Comments from the students were that they didn’t get the U of I itinerary until too late to place an order for the boxed lunches and didn’t realize there would be no time to eat lunch elsewhere. Lynn Bruin of Econo donated a few extra lunches and Nancy ordered a few extra, so that all 20 additional lunches were eaten. We fed the bus drivers, the band staff and every student who wanted a lunch. We made $308.50 on the lunches. Nancy recommended that next year, we need to emphasize strongly that the students order the lunch. We usually do not have enough time between the parade and field show and uniform changing to leave for lunch. With all the organization and helpers, we fed everyone very quickly. Nancy was thanked for organizing the tailgate.

K. Trip Coordinator – John Tate: no report

L. Historian – Deb McKillip: no report

M. Ways and Means

1. Cheesecake – Laurie Pearson thanked all the sellers and helpers on delivery day. For a spur of the moment fundraiser, we made $2,145. The company was great to work with. She said that Vicki Tate had an idea of sampling the cheesecake in bite sizes at the All District Concert on February 11. It might increase the future sales of cheesecake next fall. Vicki will add this to the list of things John is talking about to Mrs. Gonzalez for approval. The band boosters voted to proceed with sampling if we get approval.

2. Fannie May – Cindy Barshinger: Orders were turned in yesterday. Lots of students participated in this fundraiser. The delivery date is before our December break. Make your checks payable to GHS Band Boosters when you receive the candy.

3. Gift Wrap – Shari Robinson: The book for sign up is circulating. The students have all signed up together around the first two week-ends and she needs them to spread out. We are close to ready, and will move into the mall the Wednesday before Thanksgiving. We don’t have much left over to move in. The wrapping paper is on order and will be delivered November 24 to the mall. It is a free will donation for wrapping unless you only want the gift box, for which a small charge will be applicable. If you took home any of the 250 paper bags to decorate, please return them to Shari. We asked Stewart to send out an email message regarding details for the Christmas gift wrapping fund raiser.

4. Patron Sales – Dave Pearson: No report. Kim Sevigny mentioned that he has drafted a letter and she has a copy of it so things are in process. If you know of anyone who might want to receive a letters, please contact Dave.

5. Cookie Dough – JoEllen Eshelman: No report

6. Restaurant nights/grocery bagging – Linda Mowrer: She wasn’t able to get the dates she wanted so she will get back to us when she has a firm date.

7. Banquet Wait Staff

8. Bottled Water – Cory and Debbie Silber: They didn’t sell any water at the U of I competition. Econo had provided water bottles in addition to the sodas for the box lunches, reducing the demand.

6. Old Business:

University of Illinois – Pictures from the field show are online with Jolesch photography and are available to purchase through December 15. The DVDs are not yet available.

Senior night pictures have been given to Mr. B and distributed to your student.

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7. New Business:

Nancy Reed initiated a brain storming session for fund raising ideas. She suggested two things: (a) sell advertising on the band trailer – “Your 2007 sponsors are…” and perhaps use magnetic letters and (b) rent the band out to the community. A yard sale was suggested. Next year, it would be great if we could once again be the beneficiary of the Seminary Street raffle. (We were selected as the beneficiary in the fall of 2003 because we were taking our band trip in the spring of 2004). We could have a mini marching camp for youth one afternoon in the summer, like the cheerleaders do. We could put together our own calendar with band photos and include performing arts events on the calendar. (fyi – The calendar idea was a great fundraiser at ROWVA per Mr. Klaessy). We could include a page of instructions for freshmen parents/grandparents as a helpful hint section and use June as the beginning date. We need a calendar committee and a band camp committee. We could sell fruit although Rotary and FFA are currently doing it. Some ideas of rent a student for chores for homes or businesses were discussed but basically rejected due to the lawsuit potential and safety factor for the students. A rummage sale combined with a bake sale after band camp was also suggested.

A motion was made and passed to adjourn the meeting at 8:00 p.m.

Respectfully submitted,

Tanna Cullen, Secretary