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GHS Band Parents Minutes February 12, 2008 1. Call to Order/Introduction: The meeting was called to order by President John Shelly. He welcomed everyone to the meeting. 2. Secretary’s Report: John asked everyone to read through the minutes. They were approved as written. 3. Treasurer’s Report: As of February 10, 2008, we had income of $47,981.46 and expenses of $22,726.85 with $66,217.59 in our checking account and $42,696.50 in our money market account for a total balance of $108,914.09. A motion was made and passed to approve the incomes and expenses as presented. 4. Director’s Report: Mr. Bredemeier reported that the last pep band and winter drumline performance is Friday, Feb. 15th. On Saturday, Feb. 16th both gold and silver jazz bands travel to Western Illinois University for jazz performance, clinics and a concert at 3 p.m. They leave from GHS at 6:30 a.m. and students should bring money for lunch. They will return by 6 p.m. The Dan Leahy Sextet will be here February 28th and 29th and they are being sponsored by a grant from McDonald’s, Dick Blick and The Illinois Arts Council. They will hold clinics and jazz sessions and will play in a combo setting on Friday, Feb. 29th at 7 p.m. in the Pavilion. Jazz band students should sell two tickets to the event, at $5 each, and tickets will also be available at the door. Dave Hoffman, last year’s featured trumpet player at our jazz night, plays in the Dan Leahy sextet. It promises to be an excellent event for jazz music lovers. The All District Concert will be on Sunday, Feb. 24th at 2 p.m. at GHS. For the final number, Band-o-Rama, Mr. Bredemeier has invited Mr. Denisar to conduct the various bands. On Thursday, March 6 from 5:30 p.m. – 8:00 p.m. we will have our own solo and ensemble contest. All band students are required to participate as this event is in lieu of the spring concert usually held in March. The students will perform both in the choir room and the auditorium, and gather in the band room. Mr. B needs about 10 parents to assist. Please see him if you can help. Finally, Mr. B thanked Mrs. Tate for her work in diligently collecting the uniforms section by section. Look over the information that your student received about turning in the uniforms prior to the Disney trip to make sure your student is on target for completing this task. Before beginning committee reports, John Shelly thanked John Tate for heading up the trip committee. He also announced that there will be a mandatory parent/chaperone/student meeting next month on Tuesday, March 11 at 7 p.m. in the auditorium to go over all the details of the trip. A representative from Bob Rogers Travel agency will also be present. The 20 chaperones will meet at 6 p.m. prior to the group meeting. Again, this is a mandatory meeting for all people going on the trip. Forms must be signed and important information will be distributed. 5. Committee Reports A. Uniforms –VickiTate/Laurie Pearson: Vicki reported that they are getting the uniforms cleaned, organized and turned in. She thanked her helpers who have been assisting her. She found that the most common items forgotten are the shorts and shirts worn under the uniform and sox and gloves. They will be placing an order for gloves on Thursday afternoon, Feb. 14th. B. Trip – John Tate: No report. Mandatory meeting March 11 at 7 p.m. for the trip. C. Chaperones – Carolyn Icenogle/Dorene Murfin: No report. D. Communication – Stewart Nyi: No report. E. Publicity – Gayle Stanley: Gayle will advertise the upcoming All District concert and Dan Leahy jazz sextet. F. Equipment – Mark Stanley: No report. G. Flags – No report. H. Big Band Dip – Libby Garrett & Shaela Duckwiler: The theme will be Zoot Suit Riot for the Big Band Dip on May 9th at 6:30 p.m. The ice cream freezer has been resserved. I. Banquet – Sherry Bankes: No report. It will be May 16th. J. Spirit Wear – Jamie Carlson: Jamie sent an email report announcing that she is taking orders for a band t-shirt for the Disney trip if anyone want another one. Breedlove’s will make a short sleeved t-shirt, with the helmut on the back and embroidered on the front for $14 for S, M, L or XL and $16 for 2XL. Order forms are by the sign in sheet or contact her by Feb. 28. Her phone number is 342-4021 or email her at tjalicar@galesburg.net K. U of I Tailgate – Nancy Reed: No report. L. Balloon Days – Carole Buebe:No report. M. Historian – Deb McKillip: No report. N. Jazz Showcase – Sarah Shelly: The guest artist will be Michael Stryker, a piano and jazz professor at WIU. Date is Friday, April 11 at 7 p.m. in the Pavilion. O. Webmaster – Cory Silber: No report. P. Car Wash – Chuck Bankes – No report. Q. Band Trailer Advertising – Ron Custer – Vicki Tate gave Ron the name of a woman who can do the lettering for the trailer. R. Fine Arts Calendar – Steph Line, Sherry Totten and Donna Slaton: We will wait until the 2008-2009 school year to do the calendar. S. Duck Races - Jamie Carlson/Shaela Duckwiler: No report. T. Seminary Street Days – Ann Shumaker: No report. U. Ways and Means 1. Gift Wrap – Shari Robinson/Carole Buebe: Carole said we have $1500 inventory in gift wrap paper and supplies stored in the new building. She wondered if we could buy plastic bins to protect the paper from critters. The band parents agreed she should buy some containers to protect our investment as it is a one time purchase we can use again each year. Also, someone suggested that she place dryer sheets in with the paper to discourage mice from eating it. 2. Patron Sales – Dave Pearson: No report. 3. Bottled Water – Cory and Debbie Silber: No report. 4. Cookie Dough – Jo Ellen Eshelman: We are skipping this fundraiser this year. 5. Restaurant nights/grocery bagging – Linda Mowrer: Linda reported that when the weather is nicer and we have a better chance of getting more participants we will schedule another restaurant night in the spring. 6. Fannie May – Cindy Barshinger: Cindy will meet with Mr. B later to discuss a couple of students who were short in their collections. 7. Cheesecake – Laurie Pearson: No report. 6. Old Business: John Shelly mentioned that we would be setting up for water, soda and popcorn for the Feb. 29th Dan Leahy sextet at the Pavilion. He can do the set up but needs someone to run the sales that night. Tanna volunteered to help. Mr. Juraco thanked everyone who had participated in the debit card/teen checking account program. He said that you should try your debit card before you go on the trip and call the 800 number on the back before you go to Florida (or overseas) and try to use it, due to the precautions banks take when they see unusual activity on a debit card. Mr. B. will contact the Bob Rogers Travel agency with parent questions about traveling along with the band and making restaurant reservations at Disney. Also, he provided their phone number, but asked that you wait before calling until he calls them first. When he gets the answer to the reservation question, he will send it out in an email. 7. New Business: Next meeting: March 11, 2008: 7:00 p.m. – Mandatory Parent Meeting at Hegg Auditorium for trip. Chaperone and Executive Meeting at 6:00 p.m. prior to this meeting. All students going on trip must be in attendance with a parent, guardian or adult. 8. Upcoming Dates: District 205 Band Festival at GHS on Feb. 24th at 2 p.m. Dan Leahy Jazz Sextet Clinics: Feb. 28th and Feb. 29th time TBA Dan Leahy Jazz Sextet and GHS Jazz Bands Concert at LakeStorey Pavilion Feb. 29th at 7 p.m. GHS Choir and Band Solo/Ensemble Contest at GHS: March 6th at 5p.m. to 9 p.m. – (required for all students) Band Boosters Meeting: March 11th at 7 p.m. (Mandatory for trip) ROWVA Jazz Festival: March 15th time TBA GHS Choir at Orpheum: March 16th at 3:00 p.m. Marching Band leaves for Florida: March 23 Marching Band returns from Florida: March 29
The meeting was adjourned at 7:35 p.m.
Respectfully submitted, Tanna Cullen, Secretary
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