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GHS Band Boosters Minutes April 10, 2007
1. President’s Report: The meeting was called to order and everyone was welcomed to the meeting. There was a large number in attendance and Kim thanked everyone for coming. 2. Secretary’s Report: The band parents were asked to take a moment to review the minutes. The minutes were approved with a couple corrections. 3. Treasurer’s Report: As of April 10, 2007, we have $23,267.17 in our checking account and $40,879.03 in our money market account for a total balance of $64,146.20. A motion was made to approve the expenses of $6,053.15 as presented. 4. Director’s Report: We will postpone thedirector’s report until the end of the meeting. 5. Committee Reports A. Uniforms: Vicki Tate/Laurie Pearson: Vicki passed around 3 clipboards for signing up to help with uniform turn in after the two spring concerts and the Memorial Day parade. Both agreed to continue chairing this committee for next year and would welcome a new assistant to train for the future. B. Chaperones – Carolyn Icenogle/Dorene Murfin: No report. They volunteered to do this position again next year. C. Communication – Stewart Nyi: No report. He was thanked for continuing to provide parents with weekly information. If you are not getting his emails, send him one at snyi61@gmail.com and he will add you to the list. He will continue in this position next year. D. Publicity – Gayle Stanley: She will place an ad in the paper for both the Jazz Showcase on Friday and the Big Band Dip in May. She will continue in this position next year. E. Equipment – Mark Stanley: No report and he will continue to chair this committee. F. Flags – Ann Seibert: No report. We need a new chairperson as her son is graduating G. Jazz Showcase – John Shelly reported that admission will be $5 at the door. The showcase is this Friday, April 13 at the Pavilion. David Hoffman, a well known trumpeter who played with the Ray Charles Orchestra, will be accompanying the Gold Jazz band for several of their pieces. Sarah Shelly will continue in this position next year. H. Big Band Dip – Libby Garrett: The date is May 11 from 6:30 to 9:30 and things are going well thanks to all the people willing to help so far. She passed out a clipboard with the remaining work slots to be filled. The theme for the Big Band Dip is a 50’s theme and they will use red and white balloons. If you have any poodle skirts or other decorations you would be able to share or donate, please call her or email her at libbygarrett@hotmail.com by May 1st. She passed out red posters for people to take to advertise the Dip. Tickets for the Dip are $3.00 and will be coming in the mail to your house along with a letter of pertinent information (i.e. no cream pies or ice cream cakes). She will also give Stewart some information to send in an email. Libby is willing to help with the Big Band Dip next year and would like an assistant. She was later asked about the tables for the Dip and replied that the school will let us use 8 tables with no seats, 14 tables with seats and will set them up for us. We will not use any library tables. In the past, the school said we were responsible for a broken table and if that is the case, we do want to pay for the damages. I. Banquet – Sherry Bankes: The banquet will be on May 18 at the Knights of Columbus. The invitation will be mailed later this week. Tickets will be going up $1 to $14 to cover postage and other costs. We will also have a ticket for people who wish to purchase just dessert and attend the awards for $5. Senior students will be free. No dinners may be purchased on the night of the banquet. Reservations and money are due to Sherry by April 27. They will be using decorations they can find, when possible, to reduce costs. The theme is All that GHS Jazz. J. Spirit Wear – Jamie Carlson: No report and she will continue in this position next year. K. U of I Tailgate – Nancy Reed: No report. Yes, she will continue next year. L. Trip Coordinator – John Tate: Yes, he will continue next year. He took the points home to revise for March band booster meeting attendance. They will be posted soon. As a reminder, please verify (or have your student verify) your points monthly. We cannot go back next year and check for errors that you think might have occurred quite awhile ago. M. Historian – Deb McKillip: No report and yes, she will continue next year in this position. M. Ways and Means 1. Fannie May – Cindy Barshinger: No report. She will continue in this position. 2. Gift Wrap – Shari Robinson/Carole Buebe: Carole will chair and Shari will assist her next year for Gift Wrap. 3. Patron Sales – Dave Pearson: No report and yes, he will continue next year. 4. Cookie Dough – JoEllen Eshelman: She thanked her helpers for distributing the cookie dough the day it came in (which was on a Tuesday when she was out of town and had requested any day but Tuesday). She is still collecting money, there is still a lot out there so we don’t yet know our profit. We did sell 760 units, which is good for a spring sale and sold 1 item on the internet. We used a new company this year because they were more organized and helpful in using incentives for the students. She will continue in this position next year. 5. Restaurant nights/grocery bagging – Linda Mowrer: No report, was not present. 6. Bottled Water – Cory and Debbie Silber: They have plenty of water (32 boxes) that we can use for the Jazz Showcase and the Big Band Dip. They will do this again next year. 7. Band Trailer Advertisements – We need a chair person and we do have the dimensions of the trailer. 8. Band Calendar – Steph Line: She will have a meeting on Wednesday at 3:30 p.m. in her classroom, #23, at Churchill. She will need help selling advertisement. Bill Dickerson is checking for photos for the calendar in return for advertisement. If you have any photos or want to help, send her an email at dropaline@grics.net. 9. Cheesecake – Laurie Pearson will do this next year. 6. Old Business: 7. New Business: Next year officers: President – John Shelly Vice President – Rhonda Brady Secretary – Tanna Cullen Treasurer – Marsha Johnson A motion was made and accepted to accept the slate of officers. Our webmaster, John Dooley, had agreed to stay on this year after his son graduated in 2006. His term is coming to an end, as is the contract we have with the webpage. We will need a new webmaster, perhaps even a new webpage and address. Currently, Stewart has created a communications website at http://snyi61.googlepages.com/home which has been helpful. 8. Director’s Report: Mr. Bredemeier passed out an 11 page handout titled “2008 Very Tentative Trip Information.” He went over each page with us, explaining some of the background and thought process of the trip committee. The goal is to communicate early and as much as possible the information for next year’s trip. This will help people decide about their students’ participation. In return, we need a commitment from you if you want your student to go by May 21, along with a $50 non-refundable deposit. This intent to participate form is the final page (page 11) of the handout. We need this page back from all students, whether the answer is yes or no because we have to do head counts for busses and hotel rooms, which effect many details of the planning process. We will be passing this information out to any one who is not here tonight at the next (and final) booster meeting, which is April 30th. We will also pass this out to the 8th grade parents at their meeting on Monday, April 23rd. A motion was made and passed to adjourn the meeting around 8:30 p.m. Respectfully submitted, Tanna Cullen, Secretary |