GHS Band Boosters Minutes November 13, 2007

1.  Call to Order/Introduction:  The meeting was called to order by President John Shelly.  He welcomed everyone to the meeting and thanked them all for a successful marching season. 

2.  Secretary’s Report:  John asked everyone to read through the minutes.  They were approved as written.

3.  Treasurer’s Report:  As of November 12, 2007, we had income of $12,031.48 and expenses of $14,734.12 with $53,196.12 in our checking account and $42,222.12 in our money market account for a total balance of $95,418.24.  A motion was made and passed to approve the incomes and expenses as presented.

4.  Director’s Report:  Mr. Bredemeier congratulated the students, directors and booster parents on an outstanding marching season.  Everyone worked hard and it ended on a positive note.  The Veteran’s Day parade was also a success.  Mr. B echoed John Shelly’s thanks, in particular Mr. B. thanked the Tates, Pearsons, Reeds, Bradys and Stanleys for heading up the uniform and equipment committee work and complimented them for being so well organized.  Mr. B also commented that we are fortunate to have all of the following successful bands: marching band, concert bands, jazz bands, and pep bands.  He said that for all this success to occur, it also takes committed and involved section leaders, which we are also fortunate to have in our band program.  Finally, he announced that the weekly practice sheet will be going home and needs to be signed by a parent/guardian.  It’s 10% of the grade and the practice will be important to the continued success of the various bands. 

5.  Committee Reports

    A. Uniforms –VickiTate/Laurie Pearson: They thanked everyone for all their help.  On Dec. 4 they will be fitting wind symphony and symphonic band members with their concert uniforms and on Dec. 11 they will fit the concert band members. After the Christmas parade they will schedule a date to clean the gauntlets.

    B.  Trip – John Tate: The trip rules and regulations packet was distributed on Monday, November 12, 2007.  The contract relating to the trip for participating students needs to be signed and returned by November 26.  The Fannie Mae fundraiser is going on right now and it is a great fundraiser with great incentives for earning money for the trip.

    C.  Chaperones – Carolyn Icenogle/Dorene Murfin: No report.

    D.  Communication – Stewart Nyi:  Stewart has had at least 12 returned emails rejected from receiving his announcements. They are all hotmail addresses. If you have a hotmail email address, please check your spam folder for announcements and make sure that Stewart’s email address is in your address book.

    E.  Publicity – Gayle Stanley: No report.

    F.  Equipment – Mark Stanley: The trailer has been stored in its new home in a garage.  

    G.  Flags – No report.

    H.  Big Band Dip – Libby Garrett & Shaela Duckwiler: No report. 

    I.  Banquet – Sherry Bankes:  No report. 

    J.  Spirit Wear – Jamie Carlson: If you want a spirit wear order for Christmas, please contact her soon.  She needs to submit the order by December 1.  She is waiting to receive the order from Seminary Street Days.

    K.  U of I Tailgate – Nancy Reed: Nancy reported that we had another successful trip to U of I.  She thanked all her helpers and those who ordered the lunches.  We served 242 lunches.  She would recommend our order forms be turned in sooner next year.  With the water and soda provided, we only sold 8 bottles of band water.  

    L.  Balloon Days – Carole Buebe: No report.

    M.  Historian – Deb McKillip: She has some new photos to give Cory for the website from U of I and Seminary Street Days.  The band parents offered her their thanks on the recent photo in the newspaper.

    N.  Jazz Showcase – Sarah Shelly:  No report.

    O.  Webmaster – Cory Silber:  No report.

    P.  Car Wash – Chuck Bankes – No report.

    Q.  Band Trailer Advertising – Ron Custer – Ron is working on an ad for Tri State Water.

    R.  Fine Arts Calendar – Steph Line, Sherry Totten and Donna Slaton: They have had a hard time with the design of business ads and deadlines.  The idea of having the calendar run from January to December was discussed, as was continuing to work on the calendar and postpone its production for a year.

    S.  Duck Races - Jamie Carlson/Shaela Duckwiler: No report.

    T.  Seminary Street Days – Ann Shumaker: Ann reported that we earned at least $7,000 so far and more checks will be coming in.  Kelly Krug won the raffle for the shopping spree.  We earned $2,500 from the sale of tickets, the rest of the income was a percentage of the sales that day.  The tickets were $5 each, up for the first time from $1.  They did ask us if we wanted to do it again next year.  Ann commented that after about 1:30, not too many people were there.  We did not earn money on the carriage rides.  

    U.  Ways and Means

      1.  Gift Wrap – Shari Robinson/Carole Buebe: We will begin wrapping gifts after Thanksgiving until Christmas Eve at the same location in Bergner’s Court.  On the Wednesday morning before Thanksgiving, we will be moving in and also be receiving a delivery of wrapping paper from Wilson.  Also, anyone who can help will be needed to assist on the Tuesday night before Thanksgiving at 8:30 p.m. outside the band room door.  We will be moving 37 boxes that have been stored in GHS.

      2. Patron Sales – Dave Pearson: No report.

      3.  Bottled Water – Cory and Debbie Silber: No report.

      4. Cookie Dough – Jo Ellen Eshelman: We are skipping this fundraiser this time.

      5. Restaurant nights/grocery bagging – Linda Mowrer: No report.

      6. Fannie May – Cindy Barshinger: The order forms are due Monday, November 11.  Cindy will send an email very soon with the delivery date for the candy.  

      7. Cheesecake – Laurie Pearson: Last year we sold 427 cheesecakes and this year we sold 700 cheesecakes for a profit of $3,500. She thanked her assistants Vicki Tate, Lori Nyi and Carolyn Pierson who helped her move and load 2800 pounds of cheesecake.

6.  Old Business: 

    Brighter Life – Nancy Reed:  The inventory of Brighter Life went well.  Sixteen people were there.  We could have used another 6 helpers.  We started at about 6 p.m. and ended at 12:30 a.m.  We earned $600 for the boosters.  Mary Spring of Brighter Life was very happy with the way the store was left in order and how the inventory was conducted.  Mary expressed an interest in having us return next year to take inventory again.  After speaking with many of those who helped, the consensus was that this is something we would like to do again. 

7.  New Business:

    A.  Item/s from Executive Board – Mr. Juraco met with the executive committee to explain the Wells Fargo debit card and teen checking account package.  It sounded attractive to the committee and they recommended that Mr. Juraco make a presentation to the band parents and students.  They would possibly have a “Bank Night” for us to sign up.  You need $100 to open an account.  If an adult already has a Wells Fargo account, it will save time at the sign up process.  This could be a good way to educate your teen on banking while they are still living at home.  They offer free online banking, a Visa debit card, no fees at the Wells Fargo ATM, protection if the card is lost or stolen and other benefits.  We will explore this more in January.

    B.  Next meeting: January 8, 2008 at 7 p.m.

    Executive Meeting 6:00 p.m.

8.  Upcoming Dates:

    Thursday, November 29 – Gold Pep Band – 6 p.m.

    Friday, November 30 – Silver Pep Band – 6 p.m.

    Tuesday, December 4 – Concert and Symphonic Bands at GHS at 7 p.m.

    Monday, December 10 – 7th and 8th grades Holiday Concert at GHS

    Tuesday, December 11 – Wind Symphony Concert at the Orpheum at 7 p.m.

     

    Next boosters meeting: Tuesday, Nov. 13 at 7:00 p.m.

The meeting was adjourned at 7:43 p.m.

Respectfully submitted,

Tanna Cullen, Secretary